The Delaware Secretary of State’s Office and the Delaware Division of Corporations recently learned of a deceptive solicitation that has been mailed to numerous Delaware corporations from a company named Corporate Records Service. These solicitations urge corporations to file information and send payment in the amount of $125.00 by a certain date in order to complete corporate meeting minutes on behalf of the corporation.
These solicitations appear to be purposefully timed to coincide with the March 1 due date for annual corporation franchise tax reports. The solicitations include statutory citations regarding corporate records and annual meetings and are designed to look official. However, Delaware corporations are not required to file corporate minutes with the Secretary of State’s office or the Division of Corporations and consumers should independently evaluate their need for such a service before paying any vendor to provide such a service. We want to alert all entities of this deceptive solicitation to prevent entities from completing the form and sending funds or forms to Corporate Records Service for a service that is not required by Delaware law.